As businesses continue to grow and adapt to the challenges posed by the Affordable Care Act (ACA), staying compliant can seem like a never-ending task. However, the right tools can make this process much easier and more manageable. ACA-Track, a leading solution for ACA compliance, offers a full-service suite designed to simplify the complexities of tracking and reporting ACA requirements.
Why ACA Compliance is So Critical
ACA compliance isn’t just a matter of fulfilling a legal obligation—it’s also about protecting your business from potential penalties. Failure to comply with ACA regulations can lead to hefty fines, and in some cases, legal repercussions. For employers, ensuring that all full-time employees have access to affordable health insurance and are properly reported to the IRS is crucial.
With the increasing complexity of ACA rules, keeping track of employee status, hours worked, and coverage eligibility can be overwhelming. Manual processes or outdated software may leave gaps that could lead to costly mistakes. That’s where ACA-Track comes in to provide a seamless, automated solution to ACA compliance tracking.
Track Every Employee’s ACA Eligibility with Ease
One of the most challenging aspects of ACA compliance is ensuring that each employee’s eligibility for health coverage is accurately tracked. ACA-Track makes it easier to monitor both full-time and variable-hour employees. It integrates seamlessly with your payroll system to collect data on every hour worked, whether through timekeeping systems, mobile devices, or manual logs. With this detailed data, ACA-Track determines employee eligibility automatically, reducing the risk of error and saving your HR team valuable time.
What’s more, ACA-Track continuously monitors these hours and sends alerts if an employee’s status changes, such as if they meet the threshold for full-time status. This real-time tracking and alerting system ensures that you are always informed about your employees’ eligibility and can act promptly to meet ACA requirements.
Generating ACA Reports Has Never Been Easier
Generating and submitting ACA reports can be a daunting task, especially when considering the massive amounts of data involved. But with ACA-Track, this process is streamlined. The software automatically generates the necessary IRS forms, including Form 1095-C and Form 1094-C, ensuring your company stays compliant with federal regulations.
ACA-Track’s Full-Service ACA Tracking and Reporting functionality eliminates the need for manual data entry, reducing the risk of mistakes and saving your team significant time. The platform handles all the heavy lifting by automatically compiling the data, verifying it for accuracy, and even assisting with error correction. This means you’re able to submit these critical forms on time and with confidence.
When you’re ready to file, ACA-Track offers a simple process for electronically filing your ACA reports directly with the IRS. The system can also deliver PDF reports for distribution or provide a print-and-mail service for physical submissions—whichever works best for your organization.
Dedicated Support for ACA Compliance
One of the biggest advantages of using ACA-Track is the dedicated support that comes with the service. When you choose ACA-Track, you’re assigned a dedicated account manager who works directly with you to ensure your compliance needs are met. From setting up the system to troubleshooting issues, your account manager is there to guide you every step of the way. This personalized support ensures that you always have a direct point of contact for any questions or concerns that may arise during the ACA compliance process.
Additionally, the ACA-Track team provides error correction support in the event that the IRS flags your reports. With ACA-Track, correcting any discrepancies is a smooth process. You can easily make changes within the software, and the system will instantly resubmit corrected files, saving your team from the headache of manual revisions.
Flexible Solutions for Businesses of All Sizes
Whether you’re a small business with a handful of employees or a large enterprise with thousands of staff members, ACA-Track is designed to scale to your needs. The software supports organizations of all sizes, offering customizable features that align with your specific ACA reporting and tracking requirements. If your business operates under multiple EINs, ACA-Track can handle the complexity of ensuring compliance across multiple entities, so you don’t have to worry about managing separate records or confusing submissions.
Moreover, the platform is compatible with any payroll system or medical plan, which means businesses don’t need to worry about reworking existing systems or processes. ACA-Track integrates easily, providing a seamless experience that helps businesses save time while maintaining accuracy in tracking employee hours and eligibility.
Security and Data Protection with ACA-Track
When it comes to handling sensitive employee data, security is a top priority. ACA-Track adheres to the highest security standards, including SSAE 16 SOC 2 Type 1 certification, to ensure that all data is protected against unauthorized access. The cloud-based data center is designed to meet the stringent security requirements of both ACA compliance and broader data privacy regulations.
Furthermore, all personal and identifiable information is encrypted within the system, ensuring that even in the unlikely event of a breach, sensitive data remains secure. This level of security gives businesses confidence that their ACA data—and their employees’ personal information—are protected at all times.
Streamline Your ACA Compliance Process with ACA-Track
ACA compliance doesn’t have to be a complicated, time-consuming process. With ACA-Track, businesses can easily track employee hours, determine eligibility, generate accurate reports, and maintain detailed records, all while staying on top of changing regulations. This comprehensive solution empowers businesses to focus on what they do best while leaving ACA compliance to the experts.
Don’t leave ACA compliance to chance—ensure that your business stays ahead of the curve with ACA-Track. The system offers the tools, support, and automation needed to stay compliant, avoid penalties, and streamline the entire ACA compliance process. Learn more about ACA-Track today and see how it can transform your business operations.